Administrative Assistant

The Administration Assistant is responsible for compiling and maintaining records of business and office activities, performing a variety of duties and utilizing knowledge of systems or procedure.

Requirements

• Coordinate and distribute papers and documents as appropriate
• Prepare correspondence and documents as instructed according to department established procedures
• Receive, check, record and file all technical and non-technical documents as per established policy and procedures and keep under safe custody
• Input document data into required registers ensuring that the information is accurate and up to date
• Retrieve and record clearly on document register to whom they have been issued, date and distribute as appropriate
• Provide document control reports as requested, review progress and point out errors and/or delays or issues to relevant staff
• Liaise with subject matter experts on technical subjects to prepare controlled documents
• Scan, photocopy documents as required for Section Head and Unit Leaders
• Adhere to Health and Safety policies and procedures in work and other corporate procedures and comply to any new work instructions
• Perform other duties/ tasks as required