Administrative Assistant

Administrative Assistant for Industrial Site Coordinator (Maintenance Operations) to perform administrative and clerical support duties in an active industrial facility. The candidate will work independently, communicating with clients, suppliers, and construction team members. The role requires excellent communication and interpersonal skills, advanced organizational and time-management skills, and proficiency in Microsoft Office Suite, particularly Excel for schedules, tracking, and reporting.

Requirements

• At least 3 years of administrative experience
• Prior experience in commercial or industrial construction setting
• Excellent communication skills and comfort acting as liaison among field crews, superintendents, clients, and vendors
• Proficient in managing office technology and confidential record keeping
• Strong Microsoft Office Suite skills (especially Excel for schedules, tracking, and reporting)
• Ability to work independently on-site in active industrial facilities
• Eligibility for refinery site access (TWIC card, background check, drug screen) and willingness to follow all client safety and security protocols

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance