Program Specialist – Support the Next Generation of STEM Talent: We are seeking a detail-oriented and mission-driven Program Specialist to support the successful delivery of educational internship, fellowship, and research programs sponsored by federal agencies and other partners. In this dynamic role, you will help power programs that shape the next generation of scientists, researchers, and professionals—serving as a key connection point for applicants, participants, sponsors, and internal teams.
Requirements
- Coordinates and performs technical support activities for a major program or program segments.
- Performs a variety of technical tasks, such as maintaining data and electronic records processing payments, verifying eligibility, collecting and compiling information and data, preparation of sponsor report and correspondence.
- Establishes priorities and schedules tasks and activities based on program objectives and milestones.
- Performs planning and support activities for meetings, conferences, and seminars when required by the program.
- Coordinates the logistics, scheduling, travel arrangements, meeting space, food service, and equipment.
- Provides on-site and off-site administrative support for meetings, conferences, and seminars when needed.
- Performs procurement activities including gathering information, requisitioning, tracking orders and processing payments.
- Engages with applicants, participants, the general public, and alumni in virtual outreach and engagement events such as career fairs, information sessions, and webinars.
- Provides technical assistance to project managers and others.
- Administers details associated with application processing.
- Executes tasks detailed in the program marketing and outreach plan including distributing promotional materials using mailings and postings program information in different outlets.
- Supports the application process including eligibility screening review and data verification.
- Uses databases, spreadsheets and electronic financial systems to enter, verify, and maintain data.
- Creates reports from databases and other electronic systems.
- Assists in preparing applicant files for review by sponsor and/or review panels.
- Monitors administrative details associated with participants’ activities including verifying that all contingencies for appointments are met, processing stipend, health insurance, tuition, professional development, and travel payments.
- Monitors progress of participant appointments, amendments, extensions, and terminations.
- Provides customer service by telephone and email.
- Executes tasks detailed in the program management plan.
- Verifies compliance with programs and Oak Ridge Institute for Science and Education (ORISE) policies.
- Communicates with applicants, recommenders, university staff, sponsors, mentors, the general public, and participants via telephone and email.
- Coordinates mass electronic mailings and prepares correspondence, program literature, marketing materials, websites, and reports using a variety of software packages and formats.
- Must actively contribute to the AI modernization initiatives of the directorate by supporting the integration and implementation of AI tools and technologies into workflows and other operational processes.
Benefits
- Legally required benefits
- Group Health insurance including: Medical, Prescription, Dental, and Vision
- Retirement plan contribution matching
- Disability insurance
- Group life insurance
- Travel Accident Insurance
- Section 125 reimbursement accounts
- Paid Time Off (PTO)
- Paid Holidays
- Flexible work schedules or compressed work weeks
- Occupational Health and Wellness Programs
- Employee Assistance Program
