Business Operations Coordinator

We’re hiring a highly organized and execution-driven Business Operations Coordinator to support day-to-day business operations across systems, billing, crew tracking, client communication, and administrative workflows.

Requirements

• Maintain daily operational workflows to ensure smooth business performance.
• Support the Owner with administrative and operational coordination tasks.
• Identify inefficiencies or gaps and flag them proactively.
• Maintain and update records inside CRM, ensuring job data, client information, and scheduling details are accurate and current.
• Organize and manage digital files across platforms such as Excel, OneDrive, and CompanyCam.
• Process invoices and ensure billing aligns accurately with completed work.
• Follow up on outstanding payments and maintain clean accounts receivable records.
• Monitor crew schedules and job progress using Aspire and Azuga.
• Manage inbound leads and client communications on behalf of the Owner.
• Prepare reports, proposals, and responses to Requests for Proposals (RFPs).
• Manage and organize the Owner’s email and Teams communication channels.
• Maintain clarity and organization in digital communications.

Benefits

• Remote work
• U.S. Business Hours (EST Required)