ITAD Administrative Operations Manager.

We are looking for a highly organized and systems-driven Administrative Operations Manager to own and improve the administrative infrastructure of a growing IT Asset Disposition (ITAD) organization.

Requirements

• Own and manage the company's administrative systems across multiple operational areas.
• Build and improve workflows that keep administrative processes organized and scalable.
• Maintain clear documentation standards across all administrative functions.
• Manage client onboarding documentation and ensure accurate handoff from sales to operations.
• Maintain organized client records and communication history within the CRM.
• Ensure all client documentation is complete, accurate, and properly stored.
• Maintain compliance documentation and track regulatory requirements.
• Monitor renewal timelines and ensure documentation stays current.
• Ensure records remain organized and audit-ready.
• Maintain structured documentation systems for regulatory accountability.
• Manage the administrative flow of invoices and billing documentation.
• Maintain records for invoices, purchase orders, and payment tracking.
• Ensure financial documentation is organized and accurate.
• Support accounting workflows through clear administrative processes.
• Maintain documentation related to shipments and freight logistics.
• Track documents such as bills of lading, shipment logs, and carrier records.
• Ensure logistics documentation remains accurate and accessible.
• Maintain organized freight and shipping records.
• Maintain documentation for downstream vendors and service partners.
• Track vendor contracts, compliance documents, and insurance records.
• Ensure vendor files remain organized and audit-ready.
• Maintain employee records and HR documentation.
• Support onboarding and offboarding administrative processes.
• Track employee documentation including PTO and benefits records.
• Maintain structured HR administrative systems.