We are looking for a highly organized and systems-driven Administrative Operations Manager to own and improve the administrative infrastructure of a growing IT Asset Disposition (ITAD) organization.
Requirements
- Own and manage the company's administrative systems across multiple operational areas.
- Build and improve workflows that keep administrative processes organized and scalable.
- Maintain clear documentation standards across all administrative functions.
- Manage client onboarding documentation and ensure accurate handoff from sales to operations.
- Maintain organized client records and communication history within the CRM.
- Ensure all client documentation is complete, accurate, and properly stored.
- Maintain compliance documentation and track regulatory requirements.
- Monitor renewal timelines and ensure documentation stays current.
- Ensure records remain organized and audit-ready.
- Maintain structured documentation systems for regulatory accountability.
- Manage the administrative flow of invoices and billing documentation.
- Maintain records for invoices, purchase orders, and payment tracking.
- Ensure financial documentation is organized and accurate.
- Support accounting workflows through clear administrative processes.
- Maintain documentation related to shipments and freight logistics.
- Track documents such as bills of lading, shipment logs, and carrier records.
- Ensure logistics documentation remains accurate and accessible.
- Maintain organized freight and shipping records.
- Maintain documentation for downstream vendors and service partners.
- Track vendor contracts, compliance documents, and insurance records.
- Ensure vendor files remain organized and audit-ready.
- Maintain employee records and HR documentation.
- Support onboarding and offboarding administrative processes.
- Track employee documentation including PTO and benefits records.
- Maintain structured HR administrative systems.