The Legal Division at Popular is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to attorneys and paralegals.
Requirements
- Scheduling meetings, managing calendars, filing documents, and preparing correspondence for the legal team.
- Assisting with notarial matters, including preparing documents for notarization, coordinating with notaries, and ensuring all documentation is accurate and properly filed.
- Maintaining strict confidentiality of sensitive legal and notarial information at all times.
- Supporting attorneys and legal staff by organizing case files, tracking deadlines, and conducting basic research as needed.
- Handling incoming calls and emails, responding to inquiries or directing them to the appropriate personnel.
- Assisting counsel in the creation, formatting, proofreading, and editing of agreements, correspondence, and other complex legal documents.
- Managing records retention processes in accordance with internal policies and procedures.
- Coordinating travel arrangements, meetings, conference calls, and distribution of mail, while providing general administrative support to the legal team.
- Receiving office visitors and coordinating the intake and routing of service of process and other litigation-related deliveries.
Benefits
- Hybrid work model
- 401(k) or similar retirement plan
