RCAM Florida - Administrative Operations Coordinator

The Community Association Administrative Coordinator is responsible for supporting daily front office operations and administrative functions for the Community Association. This role provides consistent, professional service to boards of directors, homeowners, vendors, and guests while supporting Association Managers and the Accounting Department.

Requirements

• Oversee and coordinate the distribution of resident credentials and vendor passes
• Support front office staff to ensure prompt, professional service to owners and guests
• Maintain accurate records of onsite vendors, key issuance, and vendor logs
• Provide administrative support to Association Managers and the Accounting Department
• Maintain and update association websites and internal databases
• Draft and distribute communications to owners on behalf of Community Association Managers
• Receive and screen phone calls, resolving issues or routing appropriately
• Track and follow up on maintenance work orders in coordination with maintenance staff and/or vendors
• Ensure compliance with office procedures and recommend process improvements
• Serve as liaison between the board of directors, committees, association manager(s), and accounting department
• Create and distribute board and committee meeting minutes and related documentation

Benefits

• Paid time off
• 401(k)