Administrative Assistant

We are seeking a detail-oriented and highly organized Administrative Assistant to support our immigration law practice. This role is critical to ensuring smooth daily operations, accurate case preparation, and professional client communications.

Requirements

• Manage and coordinate Microsoft Calendar and Google Calendar systems
• Apply firm calendar rules and scheduling conventions consistently
• Monitor daily workflows to support attorney productivity and deadlines
• Customize attorney-approved templates with client-specific information
• Use AI tools (with provided prompts) to generate client correspondence per attorney instructions
• Answer incoming phone calls professionally using established scripts
• Retrieve and route Dialpad messages to the legal team with appropriate context
• Sort incoming mail and file documents into designated client electronic folders
• Use Adobe Acrobat to package immigration applications, including tabbing and document organization
• Prepare filings for submission to government agencies, ensuring proper formatting and completeness
• Review and prepare immigration forms with high accuracy and attention to detail
• Upload attorney research into AI systems to assist with legal document production
• Ensure all work complies with firm Standard Operating Procedures (SOPs)
• Strong proficiency in Microsoft Office, especially Microsoft Teams
• Experience with Google Workspace (Gmail, Calendar, Drive)
• Working knowledge of Adobe Acrobat for document preparation
• Comfortable learning and using AI tools with provided guidance
• Exceptional attention to detail, particularly with data entry and document accuracy
• Ability to follow written and verbal instructions precisely
• Strong organizational and time-management skills
• Fast learner who adapts quickly to new systems and procedures
• High level of professionalism and commitment to confidentiality

Benefits

• Generous Paid Time Off
• 401k Matching
• Retirement Plan
• Visa Sponsorship
• Four Day Work Week
• Generous Parental Leave
• Tuition Reimbursement
• Relocation Assistance