Workplace Experience Support Specialist

Workplace Experience Support Specialist will deliver office location workplace experience for colleagues, supporting daily office operations, hospitality experiences, and facilities coordination.

Requirements

• Coordinate with building management to maintain information related to building security
• Reconcile monthly billing of parking and extra services provided by the landlord
• Perform daily walk-throughs of the location and follow up on maintenance issues
• Leverage and deliver on services and procedures outlined in the workplace experience support playbook
• Coordinate maintenance of the office space
• Audit the service invoices for accuracy and submit to accounts payable for processing
• Purchase and maintain inventory of office supplies and equipment
• Maintain vendor relationships, processes payments and track total spend
• Ensure that all supplies are ordered in compliance of national programs
• Review charges on firm-issued purchasing card for accuracy and reconcile in a timely manner
• Review employee logs regularly to prepare for new hires, transfers or departures
• Assist with new hire/intern onboarding process following the guidelines outlined in the ESS orientation toolkit
• Monitor ServiceNow regularly to check for incoming workplace experience support requests

Benefits

• Flexible schedule