Administrative Assistant

The Administrative Assistant will assist the organization with work related to the preparation of purchase orders, ordering parts, and monitoring of purchase orders and parts information.

Requirements

• Provides administrative support to ensure efficient office operations.
• Enters purchase orders and orders parts.
• Signs for incoming packages, and assists clients and other visitors.
• Responds to emails and correspondence.
• Inputs and updates information in databases and spreadsheets.
• Performs general data entry of parts and materials into the computer system via purchase orders;
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.
• Receives incoming items and updates inventory records.
• Enters items and appropriate warranty period into computer inventory system;
• Researches discrepancies in inventory and makes adjustments as necessary.
• Communicates courteously and professionally and maintains working relationships with others in carrying out job functions.
• Regularly interacts with others in the work unit, the public, vendors or across departments to exchange basic fact information as requested or as necessary to perform job duties;
• Performs all job duties in compliance with safety guidelines and with an ongoing awareness of safety practices.
• Performs other duties and activities as assigned.

Benefits

• Medical, Dental, Vision, 401(k), Paid Time Off, Holidays