Office Assistant - Part time (20 hours a week)

Seeking a highly organized, service-oriented Human Resources & Office Operations Assistant to support daily HR activities and efficient office operations.

Requirements

• Schedule interviews and coordinate candidate communications
• Manage and maintain the firm’s Time Off calendar
• Support basic HR reporting and compliance administration
• Support onboarding logistics and setup
• Coordinate career fair planning, scheduling, and logistics
• Repost recruiting-related social media content
• Maintain internal HR communications and content on Calvin (intranet)
• Provide notary services as needed
• Order office supplies and manage inventory
• Oversee incoming and outgoing mail, scanning, and FedEx scheduling, drop-off, and pick-up
• Maintain shared spaces (kitchen, lobby, mailroom) and address low-level facilities needs
• Coordinate office furniture reconfigurations and workstation adjustments
• Ensure conference room readiness and visitor workstation upkeep
• Serve as vendor liaison for office services
• Support facilities communications and notifications to office staff
• Manage the general delivery phone mailbox and route messages appropriately
• Book employee travel using a corporate card, as needed
• Coordinate lunch orders for internal and external meetings
• Schedule and maintain the internal Lunch & Learns calendar
• Track and schedule WELL tours
• Provide logistical support for firm-wide events

Benefits

• Generous Paid Time Off
• 401k Matching