Admin Assistant cum Document Controller
STAFFHUB GROUP PTE LTDSingapore, Singapore
Posted December 11, 2025
Full Time
About the Company
Staffhub Group is a leading recruitment agency operating across Singapore and the broader Asian market, specializing in placing skilled professionals in technology, finance, and healthcare sectors. The company offers both temporary and permanent staffing solutions, leveraging a robust network of local and international talent to meet diverse client needs. Staffhub Group distinguishes itself through data‑driven candidate matching and a deep understanding of regional labor market trends, ensuring that placements are both timely and highly relevant. Its client‑centric approach tailors recruitment strategies to align with each organization’s goals, while a commitment to quality and speed establishes the firm as a trusted partner for businesses seeking top talent in a competitive environment.
Job Description
Admin Assistant cum Document Controller responsible for clerical and administrative operations, document control, distribution, filing, and archiving, as well as handling incoming and outgoing correspondence, documentation, and drawings.
Requirements
- Assist in clerical and administrative operation
- Handle document control, distribution, filing and archiving of project correspondence, documentation, and drawings
- Handle incoming mails i.e. correspondence, drawings, etc (sorting & recording)
- Responsible for the quality review of documents and forms and ensure they are kept according with prescribed procedures
- Control the issue and the receipt of documents and drawings by cataloging and indexing
- Conduct annual audit of documents to ensure they are updated and controlled
- Maintain and report administrative issues to Head Office
- Attend to all incoming telephone calls and transfer calls to the appropriate persons
- Ensure all messages are delivered immediately
- Arrange dispatch/courier and record all outgoing documents