Strata is seeking a Senior Project Manager to join their expanding team and work across a broad range of events within the pharmaceutical sector. The successful candidate will be responsible for guiding and supporting colleagues to ensure seamless delivery of allocated events on time and on budget.
Requirements
- Lead by example, operating to an exceptional level of delivery and demand this from all members of the project team.
- Act as the first point of contact on a project-by-project basis for both client and delegates.
- Efficiently and successfully organise and co-ordinate all logistics elements and oversee all registration, travel and accommodation requirements.
- Manage variety of events ranging from 10 to 1000+ attendees.
- Demonstrate the ability to manage multiple complex projects of up to 1000+ with multiple ancillary meetings/dinners in a calm and composed manner.
- Be able to multitask and prioritise to manage all client and internal expectations in a fast-paced environment.
- Strong management of the client relationship throughout and the ability to challenge and suggest alternatives where necessary.
- Creation and management of a granular project planner detailing all milestones and ensuring the project is delivered in a timely and efficient manner.
- Management of a team of colleagues to ensure all roles and responsibilities are clear and the project is delivered seamlessly at all levels.
- The ability to chair conference calls with all client agencies (i.e. Med Comms, Production, PR), ensuring sessions are productive and all parties are clear on actions and deadlines.
- Confidently negotiate with all suppliers ensuring that SLAs for savings and negotiations are achieved and contractual terms and conditions are favourable.
- Must have strong, global venue knowledge. Oversee venue searches, making informed recommendations and leading client site visits.
- Ongoing liaison, communication and management of all suppliers, ensuring that all arrangements are fully understood and delivered to an exceptional level.
- Supervision of resource to ensure that scope is managed and projects are delivered within agreed timeframes to maximise margins.
- Preparation and ongoing management of large, complex budgets in multiple currencies, ensuring 100% accuracy and fluctuations are justified.
- Putting together and justifying management fees for projects in line with corporate commercial objectives.
- Leadership of onsite team, ensuring the delivery of the event is seamless and exceeds the client’s expectations.
- Facilitate the development of an Event App ensuring quality content and working with the client to ensure that the App is utilised throughout the event.
- Attend the client’s offices in Marlow as/when required.
- Produce exciting, forward thinking and creative proposals for new business opportunities within the account and confidently participate in face-to-face pitches for new business should the need arise.
- Facilitate post-event debriefs (both internal and client) employing a critical eye and ensuring continuous improvement in all areas and sharing best practice across all involved.
- Reconcile all events within agreed timelines, ensuring all relevant paperwork is supplied in the required format.
- Be the gatekeeper at all times for compliance, ensuring the high standards of the events are met but within the requisite guidelines.
- Mentor and develop more junior members of the team.
- Experience in maintaining key hotel and destination supplier relationships.
- Review, monitor and action all event related documentation, including health and safety documents, crisis management plans, onsite manuals and detailed minute by minute working schedules for the entire team.
Benefits
- 25 days annual leave, plus usual Bank Holidays
- Birthday day off
- Private Health Insurance
- Workplace pension scheme
- Death in service scheme
- Cycle to work scheme
- Hybrid working arrangement
- Regular social events
