Administrative Assistant

The position is a key member of the concierge team and serves as the lead customer service ambassador for designated Paley Institute physicians. The Administrative Assistant is responsible for office and surgical scheduling, calendar management, and warmly greeting patients and their families. The position will serve as a primary point of contact, assuming a lead role and completing a wide variety of assigned tasks.

Requirements

• Answer and direct incoming clinic telephone lines
• Coordinate appointment scheduling with other administrative/executive assistants
• Coordinate assigned physician's surgical scheduling
• Coordinate assigned physician's clinic scheduling
• Serve as a primary point of contact for designated physician
• Ensure the Google calendar for the designated physician staff is consistently current, accurate and detailed
• Oversee one or more scheduling projects of significant importance
• Warmly greet outside vendors and pharmaceutical representatives

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k) retirement savings plan
• Paid time off
• Career development and continuing education opportunities
• Health savings accounts
• Flexible spending accounts
• Employee Assistance program
• Employee discount program