Executive Assistant

The Executive Assistant position is a fast-paced role that requires flexibility, creativity, and a high sense of urgency. The role combines traditional executive admin support with opportunities to acquire a broad skill set of fundamental corporate skills.

Requirements

• Provide logistical and administrative support to the Executive
• Track key initiatives, action items and project timelines for executive and his direct reports
• Coordinate meetings (agenda management, materials, documentation)
• Coordinate participation in large scale conferences and side meetings
• Plan and book international & domestic travel
• Update presentations (both internal and external)
• Track expenses & file expense reimbursement reports in concur
• Manage mail and documents including those related to signature requests (both electronic and wet)
• Maintain an accurate calendar
• Attend meetings with Executive
• Take notes for accurate record of meeting and delineate action items and deadlines
• Follow-up with mtg participants
• Support philanthropic activities as directed
• Provide creative support to executive
• Draft documents, letters and outlines
• Create and manage executive’s social media presence and accounts
• Collaborate with executive to create social media content
• Prepare creative materials such as new presentations
• Update and adapt existing presentations for new audiences
• Event planning
• Problem Solving, management and decision-making support
• Creative problem solving and development of internal relationships with employees of all levels
• Manipulating and presenting data in easy to understand format for Sr Manager decision making
• Maintain and update various reports, spreadsheets and trackers
• Project Management (project scoping, analysis planning, launch, execution, and tracking)
• Personal admin tasks, as needed (purchasing team gifts, passport renewal, etc.)
• Special projects and tasks as required

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• 401k matching
• Paid time off
• Vacation days
• Sick leave
• Health savings account
• Flexible spending account
• Life insurance
• Disability insurance