Administrative Coordinator
United Services GroupBrampton, Ontario, Canada
Posted October 14, 2022
Full Time
About the Company
United Services Group is a holding company that operates two specialty divisions—United Energy Services and United Technical Services—to deliver integrated field welding, machining, and repair solutions to general contractors and utilities across nuclear, fossil, natural gas, solar, and petrochemical sectors. Leveraging more than two centuries of combined experience, the company offers end‑to‑end specialty services—from shop fabrication and pre‑/post‑weld heat treatment to staff augmentation and equipment rental—under a single supplier, enabling clients to achieve accurate cost estimates, confident scheduling, and projects delivered on time, ahead of schedule, and under budget. United Services Group distinguishes itself through a rigorous safety culture, daily safety briefings, and a commitment to continuous improvement, supported by ASME S‑Stamp and National Board R‑Stamp certifications and an ASME NQA‑1 compliant quality assurance program. By cultivating a team of highly skilled craftsmen and cross‑trained support staff, the company consistently delivers superior service and positions itself as a trusted partner for complex, high‑integrity construction projects.
Job Description
Coordinate Maintenance services, assist in sales, and maintain relationships with customers. Assist with regular monthly billing, process invoices, and ensure health and safety compliance. Work on systems, complete work orders, and follow up on work status. Provide excellent customer service and project a professional image.
Requirements
- Maintain, accept, reply, and update systems information as required
- Locate and hire contractors to complete specific work requested by customer
- Follow-up with Subcontractors on work progress and communicate results to the customer
- Assist with regular monthly billing
- Process invoices from contractors and bill the customers according to UCSL’s accounting procedures
- Ensure health and safety compliance
- Work on systems and complete all work orders
- Review all inbound requests and work orders and distribute accordingly to the appropriate personnel
- Follow-up on work status
- Work closely with accounting to ensure billing is done on a timely and accurate basis
- Support National Services team, attend weekly meetings, complete monthly Quality Report
- Create quotations required for your manager
- Respond immediately to all customer concerns and requests
- Manage business using United technologies provided (Salesforce/SAP/Outlook)
- Responsible for asset management