The Academic Affairs Specialist works closely with program staff and faculty to manage key administrative tasks for the MS-ADS program. Responsibilities include managing academic postings and candidate evaluation, coordinating faculty searches, and supporting faculty professional development efforts.
Requirements
- Demonstrates a thorough understanding of University policies, procedures, and best practices.
- Acts as a key representative of the program for faculty search and screening.
- Manages academic postings and candidate evaluation for faculty and other academic searches using Interfolio.
- Collaborates with search committees, division-level academic affairs, human resources staff, and immediate colleagues to draft, evaluate, and document faculty search plans and outreach efforts.
- Coordinates, documents, and facilitates compliant searches, hiring, onboarding, and orientation processes for faculty, academic, postdoctoral, and visiting appointees.
- Drafts job descriptions, offer letters, and assists with interview, reference checking, and employment offers.
- Maintains human resources data and records, and solves straightforward problems using standard procedures.
- Maintains accurate documentation and tracks expiration dates for licenses, certifications, and academic appointments to ensure continuous compliance.
- Works with the Office of International Affairs regarding visa processes and work authorization for academic appointees.
- Develops resources to support new and returning faculty professional development and serves as a general resource for program information.
- Supports process improvement and ad hoc reporting.
- Communicates quarterly timelines and deadlines for faculty course preparation, scheduling, grading, and other key academic activities.
- Provides support for faculty Canvas sites and Zoom access to facilitate instructional delivery.
- Identifies operational goals and assists with resource allocation to meet priorities.
- Supports instructional hiring for TA/Graders and other temporary staff as needed.
- Assists with and coordinates faculty meetings and events and performs other related duties as required.
- Supports annual foundational assessments, assisting faculty and students with communications, troubleshooting, and process guidance.
- Gathers and analyzes data for possible solutions for faculty-related issues.
- Writes reports and expands knowledge and experience in areas.
Benefits
- Health benefits
- Retirement plan
- Paid time off
