The Local Business Center Specialist supports the Local Business Center, responsible for budget and account administration, grant administration, procurement, and payroll for College departments and instructors. The Specialist ensures accurate and timely financial reporting, collaborating with stakeholders to optimize financial performance and compliance, and enhancing the financial functions critical to the success of the College.
Requirements
- Supports core functions of the LBC.
- Maintains organization- and individual-level Oracle accounts.
- Oversees accounts payable, accounts receivable, reconciliation, and closing activities.
- Coordinates financial management of grants, including budgeting, expenditures, and compliance with sponsor and University requirements.
- Serves as the primary point of contact for procurement.
- Manages vendor and supplier setup, handles invoice processing, resolves payment issues, and ensures timely transaction completion in Oracle, Concur, and Service Now.
- Oversees payroll transaction review and approval for College departments and instructors.
- Supports monthly, quarterly, and annual financial planning cycles for the College.
- Works closely with College and unit leadership, University partners, and the Budget Office to plan and forecast.
- Assists in budget planning and forecasting, collaborating with the LBC Director to support annual and multi-year budget development.
- Prepares variance reports by tracking expenditures and reconciling financial transactions against the budget.
- Tracks College commitments for College departments, instructors, and University partners, as appropriate.
- Completes financial modeling, data analysis, and quarterly and year-end reporting projects, as appropriate.
- Serves as a transaction subject matter expert and University systems resource for College staff and units.
- Assists College staff with transactions in Oracle, Concur, and Workday, and provides guidance on University procurement policies.
- Analyzes and prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
- Prepares monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
Benefits
- Health insurance
- Retirement plan
- Paid time off
