The Operations Manager will manage the day-to-day operations of the Ben May Department for Cancer Research, collaborating closely with the Faculty Chair and the Basic Science Executive Administrator to provide comprehensive operational support.
Requirements
- Provide comprehensive operational support to the Faculty Chair and Executive Administrator.
- Serve as a primary liaison between the Department, BSD, and University partners to proactively identify issues and implement process improvements.
- Coordinate operational components of fiscal and budgetary activities in collaboration with the Executive Administrator and Financial Administrator.
- Ensure departmental compliance with BSD and University policies, procedures, and guidelines.
- Supervise and develop departmental support staff.
- Partner with the BMD, NRB, and People Service Delivery team to coordinate recruitment, onboarding, and transitions for faculty and staff.
- Support execution of staff-related processes and maintain documentation in accordance with institutional standards.
- Lead training initiatives to ensure staff adherence to policies and procedures.
- Coordinate administrative and operational components of the Ludwig Center for Cancer Research.
- May provide input for the preparation of grant proposals, ensuring compliance with all University, federal and private foundation guidelines and regulations.
- Serve as the primary departmental point of contact for facilities and space-related matters, including repairs, temperature regulation, power outages, flooding emergencies, and key access.
- Oversee equipment inventory audits and related compliance requirements in BMD and NRB.
- Oversee departmental website content and coordinate updates to ensure accuracy and visibility.
- Manage departmental social media presence to highlight research, faculty achievements, and key initiatives.
- Coordinate with Executive Assistant on internal communications and department distribution lists.
- Analyze operational processes to identify opportunities for increased efficiency and improved service delivery.
- Responsible for training office staff on office procedures and compliance protocols.
- Coordinates special projects.
- Uses best practices to develop and execute organization's operational and overall strategic plan.
- Develops and implements relevant policies and procedures and ensures compliance.
- Works with minimal guidance in space, facilities, and equipment, including renovations, moves, maintenance and ongoing facilities operations.
- Performs other related work as needed.
Benefits
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
- Health insurance
- Paid time off
