We are looking for a Fit-out Coordinator to lead and manage the end-to-end fit-out delivery, from procurement and mobilization through construction, commissioning, and handover, ensuring alignment with quality, schedule, and budget objectives for the refurbishment of a high-end luxury villa in Badalona.
Requirements
- Construction project management: Monitor and enforce site performance, lead progress meetings, track construction milestones, manage labor, trades, logistics, and supply chain flows to maintain efficient sequencing.
- Identify, manage, and mitigate risks and issues (schedule delays, design clashes, cost overruns, site constraints); propose remediation strategies and escalate when needed.
- Liaise with procurement / supply chain: coordinate material deliveries, validate compliance of delivered goods to specifications, anticipate lead times, and optimize logistics.
- Report and communicate: prepare regular status reports (progress, financial, risk), present to stakeholders (client, design team, executive management), maintain transparent documentation.
- Lead the close-out, commissioning, and handover processes: manage punch lists, defects rectification, warranties, O&M documentation, training, and final client inspections.
- Tracking progress against the agreed schedule and budget, and flagging risks early
- Contract and procurement management: Assist the Project Manager in building overall timeline and scope breakdown.
- Define and manage scope, briefs, time schedules, key milestones and deliverables for fit-out and MEP subcontractors.
- Research of potential contractors, consultants, surveyors and manufacturers, participate in short listing and procurement coordination.
- Oversee contractor on-boarding: review sub-contractor proposals, assist the project manager with the evaluation, communication and bookkeeping.
- Permitting: Secure all permits, approvals, and regulatory consents needed for interior works and MEP installations; coordinate with authorities, consultants, and local agencies.
- Design coordination: Oversee design development coordination during fit-out stage: manage shop drawings approval, RFI responses, change orders, and technical submittals (materials, finishes, fixtures, systems).
- Maintain close coordination with the FFE, interior design, and joinery teams: ensure integration of furnishing, fixtures, equipment, and built-ins without compromising spatial or design logic.
- Acting as the main point of contact between the construction site and the wider project team, including the Head of Construction.
- Ensuring that construction on site follows approved project plans, drawings, and specifications
- Quality control: Perform continuous quality control and inspections on finishes, joinery, MEP installations; ensure workmanship meets design intent, specifications, and contractual standards.
- Monitoring quality standards and ensuring compliance with local building codes, regulations, and safety practices
- Conducting regular site inspections and proactively addressing any safety or quality concerns
- Providing clear and timely updates on project status, and raising issues together with proposed solutions
- Stepping in for the Head of Construction when needed, including attending meetings and contributing to key decisions
Benefits
- Competitive salary
- Opportunity to work with a forward-thinking global real estate development group
- Chance to be part of a growing and ambitious team
- Professional development and growth opportunities
