Victory Staffing is seeking a skilled Executive/Personal Assistant to manage client relationships and provide remote back office support. The ideal candidate will be self-motivated, self-disciplined, and have expertise in administrative support.
Requirements
- Represent Victory Staffing Virtual Assistants in a Positive & Professional Manner
- Demonstrate an exceptional work ethic and a positive attitude in all interactions
- Ensure all communication reflects the company's values and level of professionalism
- Take Ownership of Client Satisfaction
- Lead and manage client accounts and interactions
- Understand and anticipate client needs while also communicating progress and updates
- Address challenges and problem solve without compromising quality of service
- Demonstrate a commitment to excellence in high-quality work and attention to detail
- Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service.
- Operational Responsibilities
- Provide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service
- Effectively manage tasks, projects, and deadlines to always meet client expectations
- Maintain open communication with the client, external stakeholders, and the Victory Staffing team
- Provide the utmost care with keeping sensitive and confidential information private and secure at all times
- Manage email by prioritizing and filtering messages, and ensuring timely responses
- Manage complex schedules that require proactive calendar coordination and reminders
- Handle and anticipate complex issues and resolve in a timely and professional manner
- Able to plan and coordinate details for meetings, conferences, or events
- Prepare presentations and materials, and conduct project research when necessary
- Maintain updated CRMs, analyze trends, and identify helpful insights for decision making
- Effectively collaborate with others to accomplish tasks and complete projects
- Strong communication skills and the ability to draft or edit all forms of correspondence
- Establish trust and use discretion when handling sensitive and confidential information
- Be familiar with scheduling, project management, and CRM tools and software
- Handle other administrative support tasks as requested
Benefits
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
- Visa Sponsorship
- Four Day Work Week
- Generous Parental Leave
- Tuition Reimbursement
- Relocation Assistance
