Office Manager

We are seeking a highly motivated and detail-oriented Office Manager to assist with numerous day-to-day administrative functions of VintaBio. The candidate will organize office operations and support all groups when needed.

Requirements

• Greet all visitors to VintaBio and register them in the visitor system.
• Provide general support to visitors and escort them where needed through the facility
• Complete office supply and snack purchases and maintain consistent appropriate inventory levels
• Coordinate the ordering of corporate lunches and other meals in accordance with corporate policies
• Assist in the planning of corporate meetings and company events (obtaining and organizing content, preparing slides, etc.)
• Assist in the registration of the company and/or employees at conferences, trade shows and other events.
• Coordinate with the IT department on all IT equipment purchases/returns related to new and departing employees
• Work with Finance/HR on items related to the onboarding/offboarding of employees.
• Assist in the coordination of travel and the and preparation of expense reports for employees
• Assist in the organization of legal files, NDAs, MSAs and other legal documents.
• Coordinate and assist where needed for shipments and deliveries.
• Complete the three-way match of purchase orders, vendor bills and packing slips in the procurement system in a timely and accurate manner
• Assist in tracking and maintaining metrics on orders in the PO system