Onboarding Specialist - Talent Team
VPNEBoston, Massachusetts, United States
Posted October 16, 2025
Full Time
About the Company
VPNE specializes in parking and transportation management for leading healthcare, hospitality, and real-estate organizations. Since its founding in 1990, the company designs and implements custom parking solutions that maximize asset value while supporting brand growth through expert operations, revenue control, and concierge services. Its client-first approach blends industry-specific knowledge with exceptional customer care, enabling partners to enhance guest and patient experiences. VPNE differentiates itself through a focus on employee excellence—offering comprehensive benefits, tuition reimbursement, and world-class training from Disney and Ritz-Carlton—ensuring a highly skilled, motivated workforce. The firm’s portfolio includes valet, executive, event, and shuttle transportation, as well as marketing, recruiting, and support staff services.
Job Description
The Onboarding Specialist plays an important and hands-on role within the People team, helping to welcome and support new team members across designated VPNE locations. This position makes a meaningful impact by guiding new hires through the onboarding process and ensuring all necessary paperwork and compliance steps, including occupational health requirements, are completed smoothly.
Requirements
- Connects with all candidates that have been offered a position with VPNE, and acts as their guide and advocate through the process until they are cleared to start.
- Collects new hire paperwork including VPNE specific and legally required compliance forms from candidates as well as hiring managers through our applicant tracking system (ATS) and email workflows.
- Reviews paperwork for errors and advises the new hire and hiring manager on how to make corrections.
- Tracks progress across new hire task lists and updates task statuses to support a smooth and timely onboarding process.
- Monitors background check progress and interprets results to support onboarding decisions, applying sound judgment and problem-solving skills when handling complex or ambiguous cases.
- Communicates internally and externally with urgency in order to keep the process moving as quickly and efficiently as possible.
- Applies expert-level proficiency in the HR software suite to oversee the full new hire process from application and background screening to onboarding, HCM system activation, and clearance to begin work.
- Provides full onboarding cycle support from Boston office Tuesdays – Fridays.
Benefits
- Health benefits
- Paid time off
- Retirement plan
- Tuition reimbursement
