The Finance Officer will be responsible for financial and administrative support to the project, including budgeting, compliance, forecasts and monitoring of spending.
Requirements
- Work closely with project personnel to monitor all budgets to ensure compliance with the project requirements
- Review variances from the budget to take actions before the reports are sent to the Finance Director
- Ensure all relevant staff members are informed of Winrock International, Mastercard Foundation, and local government requirements and work closely with program and other support functions to ensure compliance
- Maintain and manage the finance and admin filing system to ensure that it provides easy and immediate access to information
- Provides support to program staff on the analysis of Financial Reports as per the project guideline
- Prepares appropriate financial reports as required by the Finance Director and program teams
- Maintain reconciliations of expenditures of projects and be part of the project audit process
- Ensures the communication of finance policies and procedures within the project, with partners and other stakeholders as appropriate
- Assist Finance Director to develop monthly projections for cash flow needs and prepare requests to Winrock International, follow through on receipt of funds and bank reconciliations
- Cash flow management, including processing deposits and disbursements, monitoring advances and acquittals, recording transactions, posting to journals and completing bank reconciliations
- Help review all expenses supporting documentation for accuracy, relevance, and legitimacy in line with Winrock policies and ensure that expenses are reasonable, allocable and necessary before processing for payment
- Ensure all Project staff understand the financial policies and procedures of the organization and submit travel requests in accordance with the policies and procedures
- Support the project management team in essential administrative tasks in various areas including travel management and office expenses
- Liaise with security focal point to ensure safe and successful travel for team members.
- Support project and technical management teams in the organization and efficient execution of events
- Prepare reports, presentations and documentation as required during the activities
- Track office expenses (electricity; water; office rent) and petty cash.
- Oversee property, including up-to-date inventory reports and the monthly/annual inventory report
- Other duties as may be assigned by the Finance Director
