The Payroll Team Lead is responsible to ensure that the payroll and benefits transactions for all hourly, salary, part time union/non-union employees of Amacon are processed within established deadlines and follow payroll policies and requirements.
Requirements
- Accurately prepare semi-monthly Payroll in accordance with company and regulatory requirements for 200+ employees.
- Review payroll pre-processing reports to ensure accuracy of all information, follows-up on and resolves discrepancies with appropriate staff in a timely manner.
- Review post-payroll reports for accuracy.
- Manage timelines for payroll processing, monthly and quarterly reconciliations of WCB, WSIB, Union Dues, RRSP and Benefits processing.
- Oversee and process manual/off-cycle pay runs as required, terminations (ROEs and vacation pay outs), RRSP reconciliations and contribution payments, various regulatory reporting, including ROEs, WCB, WSIB remittances, wage garnishments, employment verification requests and government assistance reconciliations, year end reporting and tax forms (T4, T2200s, RL1, W-2, etc.), special payrolls including benefit and year-end adjustments.
- Coordinate payroll deadlines with other departments, for payroll or payables processing.
- Process complex allocation reports that feed into payroll journal entries and monthly accruals on a timely and accurate basis.
- Ensure payroll allocations between projects or business units are accurate and in line with feedback from accounting, project and property managers.
- Analyze for reasonableness of expense allocations given budgets provided, and recognize for payroll changes to impact cost allocations.
- Responsible for the coordination efforts between Finance, HR, and other departmental accounting teams to ensure proper flow and maintenance of payroll changes.
- Ensure proper authorization and adherence to company policies including compliance with federal/state/local regulations for any changes to be made to employee records.
- Responsible for accurate tax payment for all payroll activities which requires a thorough understanding of all compliance regulations for Canada: federal, provincial tax agencies, US: federal, state and municipal tax agencies.
- Ability to identify and resolve escalations or complex issues with strong emphasis on associated patterns, trends, and root cause analysis.
- Support formal internal and external audits, and understands legislated requirements pertaining to such.
- Support and provides investigation on regulatory and compliance issues.
- Require strong documentation skills as SOPs must be maintained regularly.
- Identify possible process improvements.
- Keep up with payroll regulations, government programs, and recommends on initiatives.
- Various other duties and responsibilities as assigned.
Benefits
- Competitive compensation and benefits programs
