The Accounting Specialist is an essential member of the Finance Team, responsible for transactional and routine bookkeeping and accounting responsibilities, including verifying, reviewing, and reconciling bills and posting and documenting financial transactions.
Requirements
- Manage and execute the full monthly close process for AAWDC, ensuring all transactions are recorded accurately and financial records are complete by established deadlines.
- Prepare and/or review monthly balance sheet reconciliations, including bank accounts, credit cards, prepaid expenses, accruals, payroll liabilities, and other key accounts.
- Analyze monthly financial results compared to budget and prior year, identify significant variances, and provide clear explanations to the Director of Finance and leadership team.
- Maintain the general ledger in an accurate, complete, and up-to-date manner, ensuring proper coding of transactions in accordance with organizational policies, grant requirements, and accounting standards.
- Oversee the full accounts payable process, including reviewing invoices for accuracy and appropriate approval, coding expenses to correct general ledger accounts and funding sources, entering invoices into the accounting system, processing payments, and resolving vendor discrepancies.
- Manage accounts receivable functions, including invoicing, monitoring receivables, recording deposits, following up on outstanding balances, and ensuring proper revenue recognition, particularly for grants and program funding.
- Perform monthly bank and credit card reconciliations, ensuring all transactions are recorded and reconciling items are cleared in a timely manner.
- Maintain organized, audit-ready financial records and supporting documentation using a structured filing system, ensuring compliance with grant and regulatory requirements.
- Assist with preparation of the annual budget and periodic financial forecasts by compiling financial data and supporting schedules.
- Support annual audits and grant reporting requirements by preparing requested documentation and reconciliations.
- Identify opportunities to improve accounting procedures, internal controls, and transactional processes to enhance efficiency and accuracy.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- 401(k) matching
- Paid time off
- Vacation time
- Sick leave
- Holidays
