Executive Administrative Assistant (Onsite)

We are seeking an Executive Administrative Assistant to provide administrative support to our Executive team. The ideal candidate will have advanced knowledge of business practices and procedures, excellent communication and interpersonal skills, and the ability to work independently and as part of a team.

Requirements

• Uses extensive knowledge of the Executive's priorities and business practices to routinely and directly respond to daily issues/requests as authorized.
• Maintains individual calendars and schedules appointments and meetings using knowledge and judgment of the Executive's priorities and business practices/procedures.
• Executes special research or continuous research and data analysis tasks and prepares reports/recommendations.
• Types and composes letters and memos, reports and presentation material using appropriate software.
• Screens phone calls and deals with issues/requests on behalf of the Executive (as authorized) and records messages, or forwards calls to the appropriate person/department.
• Makes travel arrangements, via the Corporate Travel department.
• Coordinates special arrangements, such as tours for visiting VIPs, award ceremonies, conferences, or moves.
• Executes special research and data analysis tasks. Runs reports and ensures data accuracy. Participates in creating and/or creates departmental procedures and documentation.
• May act as a lead for the team, may allocate work and provide subject matter guidance to more junior team members.

Benefits

• Comprehensive benefits package
• Participation in a bonus and a stock award program