Office Manager

We're looking for a hands-on, reliable, and welcoming Office Manager to own the day-to-day operational running of our Munich offices, responsible for office operations, facility setup and maintenance, vendor management, people team support, safety and compliance, and community culture and events.

Requirements

• Professionally welcome and host guests, partners, and candidates
• Manage all incoming and outgoing mail and deliveries
• Organise and order office materials, kitchen snacks, and beverages
• Manage desk allocation, building access, and meeting room coordination
• Oversee small maintenance and repair needs
• Manage the physical security system and ensure all protocols are followed by staff and visitors
• Own and maintain relationships with landlords, facility management providers, and logistics partners
• Conduct regular performance reviews and quality checks for key vendors
• Manage the office and facilities operating budget
• Manage local logistics for new hires, including desk readiness and SWAG distribution
• Act as the first point of contact for employee questions on Munich office topics and People Team basics
• Coordinate logistics for internal and external training sessions
• Take full ownership of Health & Safety compliance across all office locations
• Plan and execute internal events
• Foster a positive, inclusive office environment and keep internal Slack channels updated and engaged

Benefits

• Stock Options
• Generous holiday allowance
• Company pension plan
• Car parking
• Enhanced maternity & paternity leave
• EGYM Wellpass
• Mental health and wellbeing support