Executive Assistant

We are looking for an Executive Assistant to join our dynamic Bombardier Engineering team in Montreal. This role is an excellent opportunity for someone who is passionate about providing high-level administrative support and thrives in a fast-paced environment.

Requirements

• Coordinate the agenda of the Vice President, Functional Engineering and support the team by ensuring requirements are met (required participants, meetings logistic and required documentation) and schedule/coordinate meetings (internal and external);
• Accomplish administrative tasks, which require a thorough comprehension of the business activities and practices.
• Manage day-to-day activities (review emails, phone calls, look for approval requests, etc.), ensuring he is kept up to date on requirements and timelines.
• Make travel arrangements and prepare expense reports for the Vice President and Directors and provide assistance to the team members as needed.
• Verify team’s expense claims in accordance with company policies.
• Ensure follow up on activities and files.
• Compile and update data for various reports
• Create and maintain databases / lists.
• Make decisions and recommendations within the authorized guidelines and procedures.
• Show analysis skills and initiative to plan and organize the assigned tasks.
• Have good knowledge of the Company's policies and procedures to provide support to the team.
• Write internal and external correspondence in both French and English.
• Perform other duties as assigned.

Benefits

• Insurance plans (Dental, medical, life insurance, disability, and more)
• Competitive base salary
• Retirement savings plan
• Employee Assistance Program
• Tele Health Program