Sales Admin

We are seeking a detail-oriented and proactive Sales Administrator to support our real estate sales team. The ideal candidate will play a key role in ensuring the smooth operation of day-to-day sales activities, providing administrative and customer service support, and coordinating between internal departments to deliver a seamless client experience from inquiry to handover.

Requirements

• Assist the sales team with documentation, proposal preparation, and client communication.
• Maintain and update client databases, CRM entries, and sales pipelines accurately.
• Prepare quotations, booking forms, sales and purchase agreements (SPAs), and other contract documentation.
• Coordinate between sales, marketing, finance, and legal teams to ensure timely processing of client requests.
• Track payments, coordinate with finance for invoicing and receipts, and follow up on outstanding balances.
• Support sales executives in scheduling client meetings, site tours, and follow-up activities.
• Act as a point of contact for clients regarding sales documentation, payment schedules, and project updates.
• Prepare daily, weekly, and monthly sales reports and dashboards for management review.
• Track key performance metrics, such as leads, conversions, bookings, and cancellations.
• Ensure all sales files are accurately maintained and archived both digitally and physically.
• Verify that sales transactions are aligned with internal approval workflows.
• Support internal audits by providing relevant documentation and reports.
• Recommend process improvements for greater operational efficiency.