Special Projects Manager

The Special Projects Manager partners closely with the Executive Director and Managing Director to identify, evaluate, and launch new initiatives at the earliest stages of CAIS’s project pipeline.

Requirements

• Partner with the Executive Director to generate and rapidly evaluate new project ideas.
• Conduct preliminary research—interviews, literature reviews, competitive scans—to define clear goals, scope, and success metrics.
• Work with the Managing Director to build detailed project plans (objectives, deliverables, timelines, resources, budgets).
• Independently ramp up in new domains by consulting experts and synthesizing available research and data.
• Own day-to-day execution, ensuring projects stay on scope, on time, and on budget.
• Monitor risks and obstacles; escalate critical issues to the Managing Director with recommended solutions.
• Maintain up-to-date project records in our project-management system, producing concise status reports for leadership.
• Stay agile when requirements change—re-prioritizing tasks and adjusting timelines as needed.
• Coordinate smoothly with researchers, vendors, and other external partners to secure inputs and approvals.
• Track budgets and resource utilization, flagging variances early and aligning spending with CAIS’s financial goals.
• Draft or review key communications (updates, launch materials, partner announcements) to ensure messaging is clear and mission-aligned.

Benefits

• Health insurance for you and your dependents
• 401K plan + 4% matching
• Unlimited PTO
• Lunch and dinner at the office
• Annual Professional Development Stipend
• Access to some of the top talent working on technical and conceptual research in AI safety