The Purchasing Analyst is responsible for District-wide procurement for departments and schools with high-volume and more complex buying needs through strategic sourcing, direct purchases, cooperative contracts, and competitive solicitations, ultimately leading to better outcomes for our schools and scholars.
Requirements
- Administers, manages, and tracks District solicitation and evaluation processes to procure commodities and services on behalf of the District, including eRate eligible procurements in alignment with the District’s eRate program, and prepares the resulting contract documents, including renewals, extensions, and modifications as necessary
- Works in collaboration with IT to procure technology hardware (devices) in support of the District’s 1-1 strategy
- Ensures that the procurement processes for District acquisitions are responsible, effective, meet all legal requirements, and are defensible
- Writes simple, complex, and multi-step bid invitations, requests for proposals, requests for quotations, and requests for qualifications using critical thinking skills and maintaining alignment with purchasing strategies
- Develops appropriate evaluation tools and measurements to successfully evaluate, select, negotiate, and award contracts in collaboration with District staff
- Maintains confidential records, including sealed bids, proposals, and related negotiation documents and information, until contracts are fully awarded and executed
- Collaborates with internal and external stakeholders, including but not limited to the Risk Management team, the Legal Department, and Suppliers for procurement administration to resolve problems, conflicts, and/or protests arising throughout the selection process
- Employs critical thinking skills and relies on professional experience and judgment to negotiate and execute daily tasks
- Conducts training for District Staff, Suppliers, and External Agencies, as necessary, about District procurement processes, policies, programs, and goals
- Creates market cost analysis, pricing strategies, and rating criteria, and ensures the creation and implementation of such analysis is fiscally and legally accurate following State, City, and Federal procurement laws, policies, and procedures
- Participates in efforts to enhance and improve business processes, including researching, implementing, and using electronic tools/e-Bidding to automate procurement procedures for efficiencies and cost savings
- Analyzes metrics, reports, and key performance indicators to determine efficiency, cost-effectiveness, and alignment with District goals
- Works primarily with departments and schools that have high volume and complex procurement needs
- Assists internal and external stakeholder with services and technology purchases and follows orders to completion
- Exercises a high degree of independence and work that involves recommendation, analysis, and interpretation of federal regulations, state statutes, and District policies and procedures in the execution of solicitation and business contract terms and conditions
- Maintains accurate and complete records of ongoing and closed solicitation projects and responds to public records requests as necessary
- Implements and directs District and/or Board of Education policies and procedures
- Works to attract diverse and responsive suppliers and cooperative contract suppliers to do business on behalf of the District and maintains ongoing professional relationships with District suppliers
- Independently researches and actively identifies Cooperative Contract opportunities and provides support and guidance to District staff and related suppliers for Cooperative Contract purchases
- Supports training to end-users/stakeholders of District Purchasing policies/procedures and the District’s Enterprise Resource Planning system (Workday)
- Assist with general procurement daily processing, as needed
- Performs other duties as assigned
