Facilities Coordinator - Temporary. Ensures the facility and surrounding environment is in a suitable condition to work. Coordinates events, administrative duties, and communicates with outside contractors and vendors. Assists with mailroom duties, stocking supplies, and coordinating external facility vendors.
Requirements
- Acts as a Company liaison with outside contractors & Vendors that are on site to preform repairs or services
- Document SOP’s and update as appropriate for all Facility functions
- Process the facility service desk requests from employees
- Liaison with the Property Manager to plan and coordinate all installations, repairs, and refurbishments
- Coordinate the upkeep of AED equipment and medical supplies to meet health and safety standards
- Create purchase orders and process facility invoices through Oracle
- Process daily USPS/FEDEX mailings
- Maintain Office supplies and mailing supplies
- Perform preventative maintenance on equipment and place needed service calls
- Write and maintain current Standard Operating Procedures (SOPs) for all mailroom related activities
- Process bi-weekly US Sales Rep mailings, coordinate with Marcom and Marketing to ensure correct content
- Coordinate New Rep territory change report, and mail Meet My Rep letters to customers
- Print Practice Builder rebate letters and mail checks for Corporate Accounts
- Coordination of mailings (stuffing/collating/posting) for US Sales, Sales Ops, Marketing, Customer Service, etc.
- Responsible for ordering/distributing all business cards for Sales and the Victor office
- Assemble and coordinate New Rep Starter Kits
- Coordinate with Sales and IT with new hire on-boarding process, ensuring IT equipment is delivered before start dates and equipment is correct
- Stock kitchens, breakrooms, storage rooms
- Assists in CooperVision lobby area, greets and directs visitors, including vendors, clients, job candidates and customers
- Monitor’s visitor access and maintains security awareness; completion of paperwork, sign-in and security procedures
- Generates employee badges, parking stickers, and maintains building roster
- Answer’s telephone, screens, and direct calls
- Coordinate conference rooms for large group meetings, and meeting room calendars
- Maintain cleanliness of the reception area including conference rooms
- Responsible for organizing Victor building Food Truck schedule and support various employee functions as time permits
Benefits
- Medical, Dental, Vision Insurance
- 401(k) Plan
- Life Insurance
- Paid Time Off
- Flexible Spending Accounts
- Employee Discounts
