Executive Assistant

Role Overview

The incumbent is responsible for a wide variety of administrative responsibilities to support the Chief Information Officer, along with a group of Vice Presidents and Directors in IT in their daily affairs. The role provides advanced and confidential administrative support on a daily basis. The role is responsible for maintaining a busy and ever-changing calendar with constant communication and follow-up.

What You Will Do

Provide advanced and confidential administrative support on a daily basis, maintain a busy and ever-changing calendar, plan and coordinate meetings and conference calls, manage incoming and outgoing email and phone communication, organize local and international travel arrangements, manage relations internally and externally, ensure follow-up on assigned files and/or mandates, assist in managing various budgets, and support IT activities.

Why It Might Be a Fit

The ideal candidate will have 5+ years of experience as an Administrative or Executive Assistant, with experience supporting an executive being a definite asset. The candidate will be organized, have strong follow-up and priority management skills, and be resourceful with a strong ability to multitask.

Requirements

• 5+ years' experience as an Administrative or Executive Assistant
• Experience supporting an executive is a definite asset
• Organized with strong follow-up and priority management skills
• Resourceful with a strong ability to multitask
• Responsible, flexible, discreet (able to manage confidential and sensitive matters)
• Ability to work with constantly changing priorities
• Flexibility in the working hours
• Adaptability, maturity and open mindedness
• Autonomous with initiative and good judgement
• Excellent interpersonal and communication skills
• Fluent both in French and English. Spanish considered an asset
• Proficient in using the Microsoft suite

Benefits

• Attractive benefits packages