Commercial Real Estate Administrator

Healthpeak Properties is a fully integrated real estate investment trust (REIT) and an S&P 500 company. We specialize in owning, operating, and developing high-quality real estate focused on healthcare discovery and delivery.

Requirements

• Answer phone and assist with tenant needs
• Monitor, create, and update tenant requests and preventative maintenance tasks in work order system
• Receive, distribute, and review all purchase orders, track purchase orders/invoices in Yardi, alert management of any problems or unresolved purchase orders/invoices, and run monthly reports
• Coordinate special events
• Maintain inventory of office supplies and assist with procurement of office and maintenance materials
• Order new or update existing building signage and electronic directory boards
• Coordinate annual fire drills and safety training at properties
• Assist with preparing and administering master service agreements along with new vendor setup
• Monitor outside vendors for compliance of contracts and certificates of insurance
• Establish and maintain record keeping and filing systems
• Responsible for accounts payable, accounts receivable and reporting
• Assist manager and building engineers with update of sub metered electrical and water analysis worksheets as utility invoices are received
• Compiling and reviewing Tenant Billings and other miscellaneous charges and prepare monthly chargeback forms to be submitted to property accountant
• Provide management team with aged delinquency reports and send delinquency letters
• Work closely with third party janitorial staff to ensure contract compliance and maintain janitorial square footage report
• Manage badge requests and renewals relating to building access
• Prepare and maintain tenant handbooks and oversee quarterly newsletters

Benefits

• Competitive benefit package
• Generous cash incentive