Order Management Specialist

Help AG is looking for an experienced Order Management Specialist to work closely with the Finance team. The primary tasks include issuing purchase orders, posting GRNs, booking purchase invoices, vendor onboarding, inventory monitoring, and reconciliation. The employee will also handle logistics and cover for other Order Management Specialists during leaves and annual vacation.

Requirements

• Create projects in SharePoint and upload supporting documents
• Create Purchase Orders (PO) in the system – BC365
• Monitor and follow up status of orders to meet delivery deadlines – email, phone calls
• Post Goods Receipt Notes (GRN) and generate Delivery Notes.
• Post supplier invoices while ensuring that invoices comply with tax regulations
• Post purchase journals and inventory entries
• Coordinate deliveries to end-customers with the support of BDMs and PMs
• Send customer licenses – seed files, certificates, entitlements, proof of delivery
• Update projects in SharePoint when and where applicable
• Liaise with suppliers, couriers, forwarders, and delivery partners
• Prepare reports - deliveries, revenue and cost allocation, among others
• Periodic visit to 3rd party/offsite warehouse to conduct inventory count
• Support auditors during year-end inventory count
• Maintain physical files for supplier and customer delivery notes, contracts, shipping documents
• Maintain a tidy and organized onsite storeroom
• Support in supplier onboarding, due diligence and completing 3rd party forms in KSA
• Review of orders (OPE) for KSA
• Other ad hoc tasks as maybe required from time to time.

Benefits

• Health insurance with one of the leading global providers for medical insurance
• Career progression and growth through challenging projects and work
• Employee engagement activities throughout the year
• Tailored training & development program