PA to HM & CD

We are seeking an Administrator to provide executive assistance and secretarial services to the General Manager at Conrad Osaka. The role will coordinate activities in the Executive Office, assist other Executive Assistants and Secretaries, and oversee administrative functions.

Requirements

• Arrange appointments and meetings for the General Manager
• Attend meetings and take minutes
• Receive visitors and guests
• Arrange room and restaurant reservations for VIP guests/personnel
• Assist with travels arrangements for business trips
• Assist the General Manager in compiling guest data
• Assess priorities of work and assist in organizing General Manager's priorities
• Answer calls in the Executive Office
• Prepare replies and take dictation of correspondence
• Assist with verbal and written translations
• Maintain strictest confidentiality
• Demonstrate essential overall knowledge of the organization
• Understand the responsibilities of other sections and departments and cooperate with them
• Adhere to the hotel's security and emergency policies and procedures
• Prepare and maintain files, reports, letters, memorandums and other relevant business documentation
• Coordinate and implement communication plan for the hotel activities and promotions
• Develop good relations with the media and implement the hotel's publicity campaign
• Overall supervision of production of hotel printed materials and design projects
• Coordinate and implement various hotels projects
• To coordinate all activities concerning publicity in film shooting, photo shooting, interviews by local and overseas media etc.
• To be responsible for the preparation, planning and execution of the hotel's public relations activities
• Maintain update profiles of the hotel's key personnel
• To coordinate the printing, design as well as adherence to the corporate guidelines for all printed materials of the hotel
• Supervise design projects
• Design and oversee production of signage, banquet posters, banners, backdrops, décor
• Ensure that Hilton identity guidelines are followed on creative materials
• Ensure jobs are scheduled properly and time management is exercised for art section to meet set deadlines for design and artworks
• Regularly check and update OTA channel's information and reply

Benefits

• 401k Matching
• Tuition Reimbursement
• Relocation Assistance