Project Coordinator

We are a technology-led healthcare solutions provider seeking a Project Coordinator to lead and manage cross-functional promotional review committee meetings. The role involves building and managing meeting agendas, facilitating meetings, and memorializing MLR Reviewer comments and job requirements. The successful candidate will have experience working in a pharmaceutical or healthcare advertising environment and be familiar with promotional review systems such as Veeva or Zinc. They will also have excellent interpersonal and collaboration skills, project management skills, and a general understanding of FDA regulations for pharmaceutical advertising and promotion.

Requirements

• Lead and manage cross-functional promotional review (MLR) committee meetings.
• Build and manage meeting agendas as a partner to Marketing and facilitate meetings while memorializing MLR Reviewer comments and job requirements.
• Manage all meeting logistics, including scheduling.
• Manage all aspects of the review process for multiple brands.
• Works independently on designated brands managing all aspects of both offline and live reviews.
• Works closely with Brand Marketing, the MLR Committee, Compliance, and the rest of Marketing Operations, to proactively identify and resolve issues and ensure reviews are efficiently completed throughout various stages of the process.
• Utilize system and reporting to effectively communicate and actively manage jobs with Brand/Project Originators.
• Enable best practices and SOP conformance.
• Use experience and judgment to identify jobs that may not be consistent with best practices, company policies, or FDA guidance.
• Ensures that all SOP requirements are met.
• Provides guidance and training as required to all MLR participants.
• QC submissions at all stages to ensure they align with the SOPs and meet the minimum acceptable quality.
• Streamline promotional and nonpromotional material workflow via Veeva PromoMats.
• Ensure that tasks are closed out/completed before items expire.
• Identify submissions that do not meet timeline or application standards.
• Ensure tasks are assigned to appropriate users to determine renewals or address expirations.
• Update necessary metadata fields in Veeva PromoMats.
• Coordinate with agencies for upload of materials.
• Upload materials in case there is no agency uploader (material created/provided by the client).
• Manage all materials through expiry and renewal in Veeva PromoMats.
• Liaise between reviewers, approvers, coordinators, and business originators regarding material-related questions.
• Check that all assets have correct expiration date entered while moving to 'Approved for Distribution' state.

Benefits

• Medical, dental, and vision coverage
• Life and disability insurance
• 401(k)-retirement plan
• Seven (7) sick leave days
• Vacation paid time off
• Paid holidays