Executive Support Specialist

This role serves as a key organizational and operational support function, providing process analysis, strategic communications support, and end-to-end event coordination in a fast-paced government program environment.

Requirements

• Review and analyze established processes and procedures that generate, record, and track program activities.
• Provide actionable recommendations to key stakeholders to evolve, streamline, or improve current practices.
• Maintain comprehensive documentation to support continuity of operations and knowledge transfer.
• Attend regular meetings, working groups, conferences, and workshops as directed by leadership.
• Capture accurate meeting minutes and document key decisions.
• Maintain a centralized log of open and closed action items, including status, owners, and outcomes.
• Use collected program data and insights to develop a semiannual strategic communications presentation for leadership.
• Support preparation of briefings, talking points, and presentation materials for internal and external stakeholders.
• Provide full lifecycle coordination and on-site support for events, conferences, workshops, and working meetings.
• Oversee room setup and venue readiness.
• Manage registration check-in and attendee support.
• Coordinate all venue services (A/V, computers, electronics).
• Support tabletop displays and exhibits.
• Provide customer service support to attendees.
• Coordinate photo and video capture as required.
• Facilitate slide presentations in plenary and breakout sessions.
• Confirm final attendee counts and develop attendee demographic summaries.
• Support teardown and shipment of event materials to storage facilities.
• Compile post-event documentation, metrics, and lessons learned.

Benefits

• Generous Paid Time Off
• 401k Matching
• Retirement Plan
• Relocation Assistance