The Finance Manager will be responsible for the day-to-day financial management and administration of the Phoenix Shopping Centre and Altone Park. The role involves managing financial processes, preparing budgets, forecasts, and audits, and providing financial information to stakeholders.
Requirements
- Implementation of all responsibilities as specified in the Management Agreement
- Assist the Centre Manager with the preparation and analysis of accrual income/expenditure budgets, outgoings recoveries, forecasts and audits
- Provide financial information to a wide range of stakeholders including owners, head office, employees, retailers and authorities
- Prepare end of financial year variable outgoings audit and liaise with Auditors
- Through CALA raise rental invoices, sundry and interest charges and any lease administration
- Check all rental statements before sending to tenants to ensure accuracy
- Process all applicable charges for tenants in accordance with the lease and calculate and charge interest to tenant accounts when applicable
- Raise purchase orders and set up of contracts in MRI when required and manage outstanding purchase orders report
- Undertake reconciliation of tenant accounts when required
- Ensure all AP Invoices are processed in a timely manner and coded to the correct account code
- Manage and actively pursue rental arrears
- Update Portfolio Accountant with Lease and/or operating costs information in a timely and accurate manner
- Daily EFT receipting allocations
- Manage daily retailer and tenant issues as required
- Assist the Centre Manager with lease administration including preparing necessary paperwork for new lease setups and assignments
- Ensure Owner receives budgeted monthly cash flows
- Administrative support to the Centre Manager to ensure the operation of the centre to the very highest of professional standards
- Maintain accurate internal reporting including assisting with public liability issues
- Ensure Risk Management practices are applied to minimise loss exposure to the Company
- Assist with the efficient collection of monthly sales figures from each retailer, audited annual sales figures, preparation of percentage rent register and invoice/collecting percentage rent where required
- Ensure the information within the tenancy schedule is accurate at all times
- Ensure an accurate record of all tenancy matters are maintained and correspondence and official documentation if filed in the appropriate files
- Attend management meetings
- Be fully conversant with the law and Retail Tenancy Act as it relates to retail leases
- Any other duties as required
Benefits
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
- Visa Sponsorship
- Four Day Work Week
- Generous Parental Leave
- Tuition Reimbursement
- Relocation Assistance
