Executive Assistant

Kennedy Lenart IP LLP is seeking a highly capable Executive Assistant to support a small group of firm partners and senior leaders. The role is hands-on, designed to create leverage across the firm, and is fully remote, with the potential to increase hours over time based on firm needs.

Requirements

• Provide direct support to firm partners and senior leadership
• Draft and format emails, including client communications and scheduling outreach
• Coordinate meetings, including invention disclosure calls and client discussions
• Assist with preparation of patent figures, flowcharts, and basic visual materials
• Perform light accounting tasks (invoicing support, tracking, and administrative finance tasks)
• Perform basic work record review to ensure completeness and accuracy of administrative and billing information
• Assist with tracking foreign counsel fees and preparing summaries of items ready for payment
• Help manage inboxes, calendars, and general administrative workflows
• Handle general operational tasks (document organization, file management, process support)
• Assist with basic quality checks and first-pass reviews of documents
• Follow established processes and help keep workflows organized and running smoothly

Benefits

• Flexible, fully remote work environment
• Part-time with consistent hours, with the potential to increase over time
• Hourly position with competitive compensation