Document Management Specialist

We are seeking a highly motivated and effective Document Management Specialist to support the Armed Services Blood Program (ASBP) Business Management Support Services contract. The Document Management Specialist will execute and oversee day-to-day records and information management for ASBP, ensuring all official records are properly created, maintained, stored, transferred, and dispositioned in accordance with DHA and NARA requirements.

Requirements

• Maintain official electronic and hard-copy records in DHA systems, including the Electronic File System (EFS) and Records Management Storage Tracking (RMST) system.
• Prepare and submit annual file plans to the Component Records Management Officer (CRMO) for approval.
• Ensure official file stations and records are properly labeled, organized, and maintained.
• Box, inventory, and transfer inactive records to Federal Records Centers (FRC) in accordance with approved schedules.
• Support record freezes, record searches, and official responses to records management inquiries.
• Ensure all digitization activities comply with NARA standards and DHA guidance.
• Participate in annual records management reviews and implement corrective actions as required.
• Track and report any unauthorized destruction, damage, or removal of records in accordance with DHA procedures.
• Provide guidance to ASBP staff on records management policies, procedures, and best practices.
• Maintain documentation and audit trails supporting records compliance and lifecycle management.
• Support transition activities by ensuring orderly transfer and documentation of records and files.

Benefits

• Medical, Vision, and Dental Plans
• Paid Holiday and Personal Time Off
• 401K plan
• Short-term disability, Long-term, and Life Insurance
• Education and Training Assistance Program
• Incentive Plans and Referral Bonuses
• Employee Assistance Programs