Mercy Corps is a leading global organization that provides humanitarian aid and development programs. The Human Resource Assistant will support the HR department in executing daily HR functions, including recruitment, onboarding, employee records management, benefits administration, staff support, and HR reporting.
Requirements
- Provides generalist human resources support to the Mercy Corps Ethiopia HR Department in Addis Ababa
- Collect and track required employee paperwork;
- Maintain employee records, filing and documentation such as recruitment documents, CVs, valid contracts, timesheets, employee data sheets, and performance evaluations as well as ensuring leave records of all staff are properly maintained and updated.
- Completes the new hire process for employees; collecting data, and creating new employee files
- Prepare interview agendas and guides for candidate interviews
- Assist in updating employee files; facilitating the documentation processes.
- Screen resumes for selected positions to send to hiring managers
- Produce a weekly activity report.
- Ensure that records regarding personnel activities and personnel data are kept confidential
- Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
- Follow up employee medical insurance reimbursement.
- Responsible for the management of staffs leave.
- Ensure all local admin or legal issues are handled in a smooth way
- Responsible for the smooth running of the Office management.
- Answer all incoming telephone calls and direct them to the proper person or department; make telephone calls as requested for staff and use intercom system to transfer calls and announce visitors.
- Welcome and receive all visitors, suppliers, etc.
- Manage all internal and external communications (telephone calls, faxes, emails etc)
- Must have a clear understanding on all MC policies and program needs; must be able to help facilitate training to all support staff to ensure the smooth, uninterrupted implementation of all MC programs;
- Responsible for maintaining supply of all administration documents and making them available for all MC Ethiopia staff.
- Responsible for maintaining all administrative notice boards – keeping them updated, clean and neat in appearance.
- Working with Petion office.
- Assist MC management in Ethiopia in facilitating the smooth flowing of routine, administrative work of the Mercy Corps office and program support operations.
- Perform any other similar tasks that may be reasonably assigned by the line manager.
- Ensure compliance with security procedures and policies as determined by country leadership.
- Proactively ensure that team members operate in a secure environment and are aware of policies.
- Commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
- Reports Directly To: Human Resources Manager
- Works Directly With: HR Team and All Staff.
Benefits
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
- Visa Sponsorship
- Four Day Work Week
- Generous Parental Leave
- Tuition Reimbursement
- Relocation Assistance
