Executive Assistant - Aircraft Fleet Services

The Executive Assistant – Aircraft Fleet Services provides comprehensive administrative and operational support to the Aviation Department in a high-touch, availability-driven flight operation. This role is critical to ensuring seamless aircraft readiness, accurate financial processing, and responsive passenger support across routine and time-sensitive travel needs.

Requirements

• One to three years of experience in administrative, aviation support, executive assistant, or similar operational role.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced, reactive environment.
• High level of attention to detail, particularly in financial processing, recordkeeping, and logistics coordination.
• Strong technical proficiency, including comfort working with aviation management systems, reporting tools, and standard business software.
• Ability to respond to after-hours calls, weekend needs, holidays, and time-sensitive operational requests.
• Flexible, service-oriented mindset with a proactive approach to anticipating needs and resolving issues.
• Ability to maintain confidentiality and exercise sound judgment when supporting shareholders and senior leadership.
• Professional, dependable, and calm under pressure.
• Strong communication skills and ability to coordinate effectively with pilots, vendors, handlers, and internal stakeholders.