Officer, Meetings and Events

The Meetings & Events Officer will support the planning, coordination, and delivery of meetings and events across OSF's global office locations and external venues. The role will help strengthen organization-wide consistency in event workflows, policies, tools, and best practices, ensuring colleagues have clear guidance and practical support throughout the event lifecycle.

Requirements

• Support the Organization-Wide Event Planning & Coordination
• Develop a full understanding of meetings and events that are hosted by OSF and/or attended by OSF staff members.
• Provide step-by-step guidance to the event organizers on the event planning and successful execution within the support framework;
• In collaboration with meeting/event organizers, incorporate continuous improvement to the meetings and events support framework and adapt to the changing needs of the organization.
• Guidance & Training on Event Tools and Policies
• Walk the event organizers through relevant event tools and policies, including those managed by external vendors or other internal colleagues.
• Provide regular training to the event organizers on event design principles, workflows, tools, and compliance.
• Event Vendor Management and Support
• Manage relationships with hotels, event venues, and vendors in key operational cities.
• Establish and maintain global master service agreements with preferred event planners and venues, both at the global level and at the regional/local level.
• Cross‐Functional Collaboration and Continuous Improvement
• Collaborate with other members of Global Operations, OneOps teams, event organizers and programmatic staff members in ensuring the successful event planning and execution, as well as continuously improving

Benefits

• Generous time off and flexible work arrangements
• Employer-paid health insurance and dental plans for individuals and families (no employee contribution required)
• Exceptional retirement savings plan (non-contributory for employees) and life insurance
• Progressive paid parental leave, reproductive and family planning support, and much more