Practice Assistant

The Practice Assistant is a hybrid role primarily responsible for providing administrative and practice support to attorneys and other secretaries, while also contributing to business development and marketing initiatives.

Requirements

• Manage attorney calendars, coordinate meetings, and arrange travel logistics.
• Draft, edit, and proofread correspondence, legal documents, and presentations.
• Assist with matter openings, conflict checks, and engagement letters.
• Prepare expense reports and process invoices for payment.
• Maintain electronic and paper client/matter files in accordance with firm policies.
• Support billing processes, including time entry and client billing assistance.
• Provide backup and overflow coverage for secretaries when needed.
• Assist with the coordination and preparation of pitches, proposals, and other online marketing materials with department guidance.
• Update attorney biographies, practice group descriptions, and marketing collateral.
• Conduct research on clients, industries, and competitors to support attorney outreach.
• Help maintain the firm’s CRM database (e.g., InterAction), ensuring accuracy of client and contact information.
• Support client events, webinars, and sponsorship activities, including logistics, invitations, and follow-up tracking.
• Coordinate newsletters, client alerts, and other client-facing communications

Benefits

• Paid Time Off
• Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Matching
• Professional Development Opportunities