Administrator

The Administrator is responsible to plan, develop, coordinate, and direct the activities related to several functional areas of administrative services.

Requirements

• Supervise day-to-day operations of the Department and staff members and supports with daily clerical tasks.
• Answer phone calls, provide information to callers, or redirect phone calls.
• Ensure the office is stocked with necessary supplies and all equipment is working and properly maintained. Order office stationery and supplies as and when required.
• Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, and training sessions.
• Provide administrative support to the executive staff, business leaders and other senior members.
• Assist with the preparation of meetings and teleconferences as well as facilitates the recording, transcription and distribution of minutes and action items.
• Ensure timely and accurate content review and dissemination for leadership, including weekly leadership reports, monthly leadership updates and other business requirements.
• Support the Executive Team and Leadership with preparation for annual leadership meetings (including but not limited to, supporter meetings, the membership business meeting, strategic planning meetings, etc.).
• Prepare and edit correspondence, communications, presentations, and other documents. Provide oversight on new staff orientation, including trainings and resource materials.
• Ensures the accuracy and appropriate maintenance of the policy manual, procedure manual and self-audit in accordance with leadership approvals and changing needs.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies