Document Controller

The Document Controller ensures that the organization documents are properly received and recorded in a worthy manner, and distributed internally/externally as per approved distribution matrix.

Requirements

• Maintain an organized and efficient document control system, including both electronic and physical filing systems.
• Receive, log, and distribute incoming documents to relevant departments or personnel in a timely manner.
• Ensure that all documents are properly labeled, classified, and stored according to established procedures and standards.
• Monitor document revisions and updates, ensuring that the latest versions are readily available to authorized users.
• Facilitate document review and approval processes, tracking progress and ensuring that deadlines are met.
• Perform regular audits and quality checks on document management processes to maintain accuracy and integrity.
• Provide training and support to staff members on document control procedures and systems.
• Generate reports and metrics related to document control activities, such as document status, distribution, and access logs.
• Maintain confidentiality and security of sensitive documents and information, adhering to privacy regulations and Company policies.