Executive Assistant (m/f/x)

We are Progyny Global, the international arm of Progyny Inc., a leading fertility, family-building and women’s health benefits provider. We are seeking an Executive Assistant to support our Managing Directors and coordinate office operations in Berlin. This role offers significant learning opportunities and the chance to grow alongside the company.

Requirements

• Manage complex calendars for both Executives, coordinating across US and European time zones
• Coordinate travel logistics including flights, accommodation and visas
• Prepare meeting materials, agendas, and briefings
• Act as a thoughtful gatekeeper, helping prioritise requests and managing competing demands on leadership time
• Liaise with internal teams and external partners
• Handle highly sensitive and confidential information with professionalism and discretion
• Coordinate day-to-day operations and experience of our Berlin office
• Welcome guests and ensure they feel well taken care of when visiting the office
• Maintain organised and functional shared spaces including meeting rooms, kitchen, and common areas
• Manage office supplies, pantry stocking, and general office needs
• Coordinate with vendors including facilities, cleaning services, and deliveries
• Help ensure the office remains a welcoming and well-run environment for the team

Benefits

• Competitive Base Salary
• Bonus Program & Company Equity
• Fertility & Family-Building Benefits
• Mental Health Support
• Sustainable Mobility Benefit
• Urban Sports Club Discount
• Paid Leave
• Hybrid Work
• Remote Work
• Weekly Team Lunches
• Dog Friendly office