Executive Assistant

We are seeking a highly skilled and proactive Executive Assistant to support our senior executive team and broader organization.

Requirements

• Prepare, edit, and refine business documents, including correspondence, reports, presentations, and spreadsheets.
• Maintain and update content on RLG's SharePoint intranet, ensuring accuracy and high-quality presentation.
• Support internal and external communications, including drafting or coordinating professional social media posts (e.g., LinkedIn).
• Manage complex calendars, resolve scheduling conflicts, coordinate multi-party meetings, and plan detailed travel itineraries across time zones.
• Facilitate cross-team communication by preparing meeting materials, taking minutes, and supporting high-level meetings and events.
• Support business development activities by maintaining client communications, updating the CRM database (MS Dynamics), and conducting research to support strategic initiatives.
• Establish and maintain the leadership operating rhythm (weekly, monthly, quarterly routines).
• Coordinate corporate travel, manage travel provider relationships, and handle corporate credit cards and expense reporting.
• Lead the planning and execution of large-scale corporate events such as retreats, leadership offsites, and major internal meetings.
• Assist in planning company-wide events such as regional workshops, annual award events, and leadership summits.
• Collaborate across business units, provide backup administrative support, and adapt to shifting priorities with the Global Support team.
• Handle sensitive information with discretion and professionalism.

Benefits

• Three weeks of vacation annually
• Six paid sick days each year
• Competitive RRSP matching program
• Comprehensive health, dental, and vision benefits